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Buyer's Guide
If your scheduling tool doesn't sync with Google Calendar, it's creating work, not removing it. Most tutors already live in Google Calendar — the right tool builds on that instead of replacing it.
Most tutors end up juggling multiple systems. Each one has “a calendar” — but none of them are YOUR calendar.
Google Calendar
Your personal + work events
Scheduling app calendar
Tutoring sessions (maybe synced, maybe not)
A separate booking tool
A calendar that does not match what you agreed
The fix: Use one calendar as the source of truth. TutorTab treats Google Calendar as THE schedule — not a mirror of some other app's calendar. Create an event in Google Calendar, and it becomes a session with reminders attached.
Not All Sync is Equal
Every tool claims calendar integration. Here's how deep it actually goes.
The app has its own calendar. You manually copy events to Google Calendar, or you don't — and end up with double bookings.
Example: Wyzant, Venmo + spreadsheet
Events created in the app appear in Google Calendar, but changes in Google Calendar aren't reflected back. You must make all changes inside the app.
Example: Some Calendly setups, basic integrations
Events sync in both directions. But the app still owns the schedule — Google Calendar is a mirror, not the source of truth. You still manage sessions inside the app.
Example: TutorBird, Teachworks, TutorCruncher
Google Calendar IS the schedule. Create events in Google Calendar like you already do. The app watches for changes via webhooks and builds bookings on top. No second calendar to manage.
TutorTab
Scheduling Compared
From Google Calendar alone to full agency platforms — here's what each tool does and doesn't do.
Free. No subscription, no per-booking fee.
Scheduling
Google Calendar IS the scheduler. Create an event, invite the parent, and TutorTab picks it up automatically.
Best for: Independent tutors who already live in Google Calendar
$14.95/mo
Scheduling
Built-in scheduler with availability slots. Students book through TutorBird or you create sessions manually.
Best for: Solo tutors who want scheduling and billing in one paid tool
$16.49/mo + $0.32/lesson
Scheduling
Full scheduling system with recurring lessons, make-up sessions, and multi-tutor calendars.
Best for: Tutoring businesses managing multiple tutors and locations
Free (limited) / $12/mo per seat
Scheduling
General-purpose scheduling. Parents pick a time slot from your availability. No tutoring features.
Best for: Tutors booking one-off appointments, not ongoing students
$30-240/mo
Scheduling
Enterprise scheduling with repeating lessons, availability management, and student-facing portal.
Best for: Tutoring agencies managing 10+ tutors
Free
Scheduling
Create events, invite attendees. No booking page, no availability, no reminders.
Best for: 1-2 students you already text about every session
Feature Comparison
| Feature | TutorTab | TutorBird | Teachworks | Calendly |
|---|---|---|---|---|
| Google Calendar sync | Native | Two-way | Two-way | Two-way |
| Booking page | Yes | Yes | No | Yes |
| Session reminders | Yes | Yes | Yes | Yes |
| Built-in invoicing | Yes | Yes | Yes | No |
| Cancellation windows | Yes | No | No | No |
| Parent portal | Yes | No | Yes | No |
| No monthly fee | Yes | No | No | Free tier |
TutorCruncher and Google Calendar (alone) are excluded from this table. TutorCruncher starts at $30/mo and targets agencies, not independent tutors. Google Calendar has no scheduling features beyond basic events.
No new calendar to learn. No app to check every morning. Google Calendar stays your home base.
One-time OAuth setup. TutorTab gets read/write access to your calendar and starts watching for changes via webhooks.
Schedule a session in Google Calendar with the parent as a guest. Use whatever title and description you want.
When TutorTab sees a calendar event with a known parent as a guest, it asks if it's a tutoring session. Confirm, and it's tracked.
Set a cancellation window once. Parents see it before they cancel, so late notice is never a surprise to either of you.
Reminders go out before each session on the schedule you set. You did not have to open anything.
A booking page lets new parents self-schedule without back-and-forth texting. Not every tool has one.
Shareable booking page (e.g., tutortab.net/book/your-name) where parents select a time from your Google Calendar availability, enter student info, and optionally save a card to confirm. The session appears in Google Calendar automatically.
Built-in booking widget for your website. Parents select a service, choose a time, and book. No payment collection at booking time.
Polished scheduling page with availability rules, buffer times, and automated confirmations. Great for one-off appointments, but no students, parents, or cancellation policies — it books a slot, not a relationship.
No public booking page. Sessions are created internally by the tutor or admin. Parents can view their schedule in a portal but can't self-book.
Calculator
Calendly and Google Calendar are excluded — they book slots but don't model students, parents, or policies. This compares tools built for tutoring.
Enter your numbers to compare real monthly costs. TutorTab is free for tutors — a small service fee is added to parent invoices instead.
Monthly revenue: $720
TutorTab
$0.00
free for tutors
TutorBird
$14.95
/month
Teachworks
$20.33
/month
TutorCruncher
$30.00
/month
You manage a team of tutors. If you need to assign tutors to students, manage employee schedules, and run payroll, Teachworks or TutorCruncher are built for multi-tutor operations. TutorTab is for independent tutors managing their own schedule.
You don't use Google Calendar. TutorTab's scheduling is built entirely on Google Calendar. If you use Outlook, Apple Calendar, or prefer a standalone app, TutorBird or Calendly may be a better fit.
You only need a slot picker. If you have one or two students and just need them to pick a time, Calendly's free tier does exactly that. No need for a tutoring-specific tool if that is the whole job.
Pricing
No subscription, no per-booking fee, no card required to sign up.
$0
for everything below
How you get paid
However you already do — cash, bank transfer, or whatever you and the family have agreed. TutorTab handles the schedule and leaves the money between the two of you.
No monthly fees. No setup cost. Only pay when you get paid.
FAQ
TutorTab adds a booking page, requests, and reminders to the Google Calendar you already use. No new app to learn.
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